City of Noblesville, Indiana / Parks & Recreation

Noblesville, IN Parks

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Noblesville
Parks and Recreation


Host an Event at our Parks

If you would like to host an event at one of Noblesville's beautiful parks and have questions, please contact our Assistant Director, Mike Hoffmeister, either by email (mhoffmeister@noblesville.in.us) or calling 317-776-6350.

To host an event, you will need to begin by filling out a Special Event Permit form which can be found by clicking here. Additionally, depending on the type of event, you may need to reserve special equipment offered by the Noblesville Parks and Recreation Department. Please use the Application for Rental of Special Event Equipment form to request these additional items. 

If you would like to fill out and submit an online Special Event Permit, click here. 
And to submit an online application for rental of Special Event Equipment, click here.

 

2016 City of Noblesville Parks and Recreation Application,
Agreement and Guidelines for:

SPECIAL EVENT PERMITS

 

Thank you for considering the City of Noblesville Parks and Recreation Department (NPRD) facilities for your special event. We look forward to having you in the park and ask that you follow these rules to ensure that your event goes smoothly and that park resources are protected. Failure to comply with these rules could result in the partial or total loss of your damage deposit. Best wishes for a safe and successful event!

Return this application and the additional fees/forms to the City of Noblesville Parks and Recreation Department at least 6 weeks prior to your anticipated event.  Submitting this Event Permit Application is not a confirmation to conduct your planned event.  Your application will be processed and you will receive notice of approval or rejection within 2 weeks.  Once approved it may be necessary to set up a planning meeting with NPRD staff.  Incomplete applications will not be accepted.  If your application is accepted, this document becomes the Agreement governing your use of the park for the events described herein.

 

APPLICATIONS MUST HAVE THE FOLLOWING TO BE ACCEPTED                           

- Application for Rental Agreement          - Event Site Plan

- Application Fee $25/non-refundable       - Event Agenda/Activities

 

Rental/Permit Fees, Damage Deposits and Certificate of Insurance:

Damage deposits, rental/permit fees and certificate of insurance are required within 2 weeks following approval of permit application. Holds are placed on the calendar as a courtesy and are good for only 2 weeks. The items listed below must be received within the 2 week period to secure your date. After 15 days, courtesy holds will be released without further notice.

 

Checks should be made payable to Noblesville Parks and Recreation and mailed to

701 Cicero Road, Noblesville, IN 46060 or dropped off at the Forest Park Inn.

or emailed to

Mike Hoffmeister, Assistant Director at mhoffmeister@noblesville.in.us

Damage Deposit:

NRPD will return deposits within 45 days after the event.  NPRD will issue the refund if the rented area is found to be in the same condition as it was prior to the event. Otherwise, the department will use the deposit (or a portion of it) to clean the area and repair any damage.

Refunds

The City of Noblesville Parks and Recreation Department will refund 50% of prepaid fees when cancellations are made at least 15 days before the event. Cancellations made less than 15 days before the event will result in the forfeiture of the entire rental fee.

Insurance:

During the performance of any and all Services under this Agreement, permit applicant shall maintain the following insurance in full force and effect:

a. General Liability Insurance, with a minimum combined single limit of $1,000,000 for each occurrence and $2,000,000 in the aggregate.

b. Automobile Liability Insurance, with a minimum combined single limit of $1,000,000 for each person and $1,000,000 for each accident.

c. Professional Liability Insurance (Errors and Omissions Insurance) with a minimum limit of $2,000,000 annual aggregate.

d. Workers' Compensation Insurance in accordance with the statutory requirements of Title 22 of the Indiana Code.

All insurance policies shall be issued by an insurance company authorized to issue such insurance in the State of Indiana. The City of Noblesville, the City, and the officers, employees and agents of each shall be named as an additional insured under the General Liability, Automobile, and Worker's Compensation policies, and such policies shall stipulate that the insurance will operate as primary insurance and that no other insurance affected by the City will be called upon to contribute to a loss hereunder.

Meeting:

Once the application has been approved, NPRD staff will contact the applicant to determine if a planning meeting is necessary.  If deemed necessary, this meeting is mandatory to work out all the details of the event.  Please bring your event map/layout to this meeting. The application and event guidelines will be reviewed at that time.

Walk-through:

Once the application has been approved and no less than two weeks prior to the date of your event, you are responsible for scheduling a walk-through of your event with park staff to review your site plan. The purpose of the walk-through is to make you completely aware of all site guidelines and answer any additional questions you may have. Contact Mike Hoffmeister 317-776-6350.

Vehicles and Parking:

Vehicles are not allowed on Park property (other than streets and parking areas) without prior written approval.  Failure to comply with this guideline will result in a loss of deposit. Parking is permitted in designated park parking lots.

Food and Drink:

The dumping of hot coals or grease on Park property is not allowed! If either is found after an event, the amount for cleaning and removal plus labor will be retained from the damage deposit.

Trash Removal:

You are responsible for securing additional receptacles or having your trash hauled away if park containers won't accommodate the needs for your event. Bagged trash (10 bag maximum) may be placed next to a park trash receptacle after an event for park staff to remove. Trash that is not disposed of properly or overfills a receptacle may result in a loss of deposit. NPRD will determine if the size of your event requires your rental of an outside dumpster. Dumpsters are to be placed in designated areas or as approved by park staff.

Port-O-Lets:

You are responsible for securing the appropriate number of port-o-lets for your event (1 per 300 attendees). They should be delivered at the latest date and time possible prior to your event and removed from Park property no more than 24 hours after your event ends. NPRD takes no responsibility for any damage to port-o-let(s) prior to removal.  Port-o-lets are to be placed in designated areas or as approved by park staff.  Provide the location of your Port-o-Lets in the event map/layout.  If port-o-lets require hoses for a water source, the vendor must supply the hose.

Tents:

Noblesville Parks and Recreation is not responsible for any tents or items set up on a day prior to your event. You are responsible for scheduling security to watch over your area. Staking tents is not permitted without approval.  Provide the location of your tent(s) in the event map/layout.  All components of vendor displays, including tents, umbrellas and signs, must be properly secured on all sides.

Child Supervision:

If children are under the age of 18 and are part of the event, it is your responsibility to provide adequate supervision. 

Safety:

The possession of drugs and other illegal controlled substances, fireworks, air rifles, paintball guns, bow and arrows, cross bows, swords, and pellet guns is strictly prohibited in any park or park facility.  Pursuant to Noblesville City Code 131.01, the discharge of a firearm is strictly prohibited within the City's jurisdiction.  Amplified music (City Code 93.22) or the promotion or sale of any article (City Code 117.24) is expressly prohibited without a Special Use Permit.  All pets must remain on leashes at all times.

Copyright:

It is the applicant's responsibility to comply with federal and state copyright laws applicable to any of the activities of the event.

Violations:

Park facilities must be used solely in accordance with the City of Noblesville Parks and Recreation policies and procedures; NPRD retains the right to revoke a special use permit any time upon violation of your agreement of the risk or threat or a violation of your agreement.  Failure to comply with any of the provisions of this Agreement may constitute a violation.  In addition, the following activities are examples of violations of this Agreement:  gambling, profanity, dangerous activities, unauthorized vending (including the sale of alcohol, tobacco, or drugs) excessive guests, excessive noise, or other activities which cause a disturbance to other nearby park activities or are in violation of state and local ordinances.  Sleeping (overnight camping) in parks, golf courses, or other park premises is prohibited.